About Vendor Payments

Explore the Dashboard actions for invoices and vendors in the RazorpayX Vendor Payments app. Manage user roles, set up a vendor portal and create end-to-end solutions.

When you purchase goods or avail services from a vendor, it is usually on credit. The vendor sends you an invoice and expects payments as per the agreed payment terms. You make the payment after deducting TDS, if any.

There are many features you can utilise to make your invoice creation process, reconciliation and automation simple and swift. With RazorpayX, you can do the following:

You can use the

to automate the process of making payments to your vendors in three simple steps:

  1. on the .
  2. Add the vendor/s details.
  3. Make the payment as per your business requirements.

While creating an invoice, you can select from the existing

on RazorpayX. The calculations are based on the chosen category’s percentage. However, for some cases, the TDS might differ, so you can edit the amount manually:

  • To deduct flat 20% TDS when the PAN of the vendor is unknown.
  • To deduct TDS at a lower rate based on a certificate from the government for a particular vendor.
  • To deduct TDS on a cumulative basis when the contractor’s yearly income goes over a certain threshold.

GST breakup is one of the vital pieces of information on the invoice. It is necessary to keep a record of this. RazorpayX enables you to select the type of breakup and edit the amount accordingly. It also records the GST split in the report for accurate bookkeeping.

Given below are 2 ways to apply GST:

  • Intrastate purchase
  • Levies CGST and SGST
  • Interstate purchase
  • Levies IGST

For example, the invoice amount is ₹100 and the subtotal is ₹80.

  • Intrastate - CGST - ₹10; SGST - ₹10;
  • Interstate - IGST - ₹20;

You may have uploaded an invoice on the Dashboard but paid it externally. In such cases, you can mark the invoice as paid via the RazorpayX Dashboard.

  • The invoice moves to the paid state without creating a corresponding payout.
  • When you mark an invoice as paid, you can select the external method you chose to pay the invoice (such as bank transfer, cheque or cash).
  • Invoices marked as paid are considered for TDS payments. You can calculate and pay the TDS using .

This makes Vendor Payments an end-to-end solution to track all your vendor payments, irrespective of the payment method and gives you an accurate bookkeeping summary.

Watch this video to know how to mark an invoice as paid or read along.

To mark an invoice as paid:

  1. Log in to the .
  2. Navigate to MenuVendor Payments.
  3. Click on the relevant invoice from the list to mark as paid .
  4. In the invoice summary page, hover on the downward arrow against the PAY/SCHEDULE button. Click MARK AS PAID from the drop-down list.
  5. Choose the payment mode in the Mark as paid pop-up page and click MARK PAID.

You have successfully marked the invoice as paid.

Watch Out!

Once marked as paid, you cannot change the invoice status to unpaid.

The RazorpayX Vendor Portal is a platform created for your vendors where they can upload the invoices and receive updates to the payment. Know more about how to

and how your Vendors can use the .

You can assign assign users roles to limit their access to the RazorpayX Dashboard as per your business requirements. Know more about


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