When you purchase goods or avail services from a vendor, it is usually on credit. The vendor sends you an invoice and expects payments as per the agreed payment terms. You make the payment after deducting TDS, if any.

Vendor Payments Features in RazorpayX

There are many features you can utilise to make your invoice creation process, reconciliation and automation simple and swift. With RazorpayX, you can do the following:

Invoices

You can use the

RazorpayX Vendor Payments App

to automate the process of making payments to your vendors in three simple steps:

Upload an invoice
on the
RazorpayX Dashboard
.
Add the vendor/s details.
Make the payment as per your business requirements.

TDS and GST Details

While creating an invoice, you can select from the existing

TDS categories

on RazorpayX. The calculations are made based on the chosen category’s percentage. However, for some cases, the TDS might differ, so you can edit the amount manually:

To deduct flat 20% TDS when the PAN of the vendor is unknown.
To deduct TDS at a lower rate based on a certificate from the government for a particular vendor.
To deduct TDS on a cumulative basis when the contractor’s yearly income goes over a certain threshold.

GST breakup is one of the vital pieces of information on the invoice. It is necessary to keep a record of this. RazorpayX enables you to select the type of breakup and edit the amount accordingly. It also records the GST split in the report for accurate bookkeeping.

Given below are 2 ways to apply GST:

Intrastate purchase
Levies CGST and SGST
Interstate purchase
Levies IGST

For example, the invoice amount is ₹100 and the subtotal is ₹80.

Intrastate - CGST - ₹10; SGST - ₹10;
Interstate - IGST - ₹20;

Mark Invoice as Paid

You might have uploaded an invoice on Vendor Payment , but made the payment offline. In such scenarios, you can mark the invoice as paid via the RazorpayX Dashboard.

The invoice moves to the paid state without creating a corresponding payout.
When marking an invoice as paid, you have the option to select the external method you chose to pay the invoice (such as bank transfer, cheque or cash).
This makes Vendor Payments an end-to-end solution to track all your vendor payments, irrespective of how you choose to make the payment.
Invoices marked as paid are considered for TDS payments. This allows you to calculate and pay the TDS using
Tax Payments
.

Watch this short video on how to mark an invoice as paid, or keep reading.

To mark an invoice as paid, you must:

Log in to your
RazorpayX Dashboard
.
Navigate to Menu → Vendor Payments.
The Vendor Payments overview screen appears. From the list of invoices shown, click on the relevant invoice you want to mark as paid.
A pop-up appears to the side showing the various invoice details. Here, click on MARK AS PAID.
In the next Mark as paid - PAYMENT SUMMARY window, fill out the details requested, such as how you have made the payment, the UTR and other comments, if applicable.
Click Mark Paid, or click No, Go Back if you do not want to mark the invoice as paid.

Watch Out!

You cannot change the invoice status to unpaid once you have marked the invoice as paid.

You have successfully marked the invoice as paid. This helps you reconcile your payments to vendors and gives you an accurate summary on Vendor Payments bookkeeping.

Vendor Portal

The RazorpayX Vendor Portal is a platform created for your vendors where they can upload the invoices and receive updates to the payment. Know more about how to

setup a Vendor Portal

and how your Vendors can use the

RazorpayX Vendor Portal

Manage Teams

You can assign assign users roles to limit their access to the RazorpayX Dashboard as per your business requirements. Know more about

Vendor Payments - Standard User Roles

Vendor Payments