Private Limited Company Registration in Mumbai

What is Private Limited Company Registration?

Private Limited Company Registration is the process of incorporating a Private Limited Company (Pvt Ltd) under the laws of a country. In India, this is governed by the Companies Act, 2013. 

A Private Limited Company must have at least two directors and two shareholders. The same or different individuals can fill these roles, but at least one of the directors must be an Indian resident. 

This type of company structure is popular among startups and small to medium-sized businesses due to its advantages, including limited liability for shareholders and ease of management.

Benefits of Registering a Private Limited Company in Mumbai

Registering a Private Limited Company in Mumbai offers several key benefits:

• Limited Liability Protection

  The liability of directors/shareholders is limited to their investment in the company, protecting personal assets from business debts and liabilities.
  

• Credibility and Trust

  Being a Private Limited Company enhances its credibility with investors, customers, and suppliers, as it signifies a formal and established business structure.
  

• Ease of Raising Capital

  The company can raise funds through equity financing by issuing shares to investors, facilitating growth and expansion. Also, Private Limited Companies often have greater access to grants and funding opportunities.
  

• Tax Benefits

  Private Limited Companies are eligible for various tax benefits and deductions, including lower corporate tax rates and exemptions under specific schemes.
  

• Perpetual Succession

  The company continues to exist independently of changes in ownership or management, providing stability and longevity.
  

• Separate Legal Entity

  The company is a separate legal entity, allowing it to own property, enter into contracts, and conduct business in its name, distinct from its directors and shareholders.
  

• Access to Government Schemes

  Registered companies can access government incentives and schemes to support and promote business growth, such as Startup India benefits.
  

• Compliance and Structure

  The regulatory framework provides a clear organizational structure, with defined roles and responsibilities, ensuring better management and governance.
  

These benefits make registering a Private Limited Company in Mumbai an attractive option for entrepreneurs and businesses seeking to establish a formal, credible, and legally protected entity.

Documents Required for Private Limited Company Registration in Mumbai

The essential documentation for the registration process typically includes:

1. Identity Proof and Address Proof (Passport, Aadhar card, Voter ID, or Driver's License) of directors and shareholders.

2. Utility bills or Bank Statements as proof of address.

3. Ownership Documents (Electricity Bill or Corporation Tax receipt) in the owner's name as Proof of the Registered Office. 
   

4. If the office is not owned by directors, a No Objection Certificate (NOC) from the owner. 
   

5. Memorandum of Association (MOA) and Articles of Association (AOA)

   • MOA defines the company's objectives and scope of activities.
     

   • AOA outlines the company's internal regulations and governance structures.
     

6. Declaration and Consent of the proposed Directors

   Form INC-9 and DIR-2 as the official declaration and consent to assume the role of a director, respectively.
   

Company Registration Process in Mumbai

Registering a company in Mumbai involves several stages, and it is crucial to adhere to the legal requirements set forth by the Ministry of Corporate Affairs (MCA).

The Registration Process in Mumbai is as follows:

1. Step 1: Obtain Digital Signature Certificate (DSC)

   Obtain a Class 2 or Class 3 DSC through any of the listed Government Certifying Agencies (CAs) for all Directors. 
   

   A Digital Signature Certificate (DSC) is a digital method used to verify or authenticate a document. DSCs are typically issued with a validity of one or two years and are mandatory for all signatories in the Memorandum of Association (MOA) and Articles of Association (AOA). 
   

2. Step 2: Apply for Name Approval using SPICe+ Part A

   Choose and reserve a unique name for your company. Part A of the SPICe+ form allows for 'Name Reservation,' where you can propose two names and have one opportunity for re-submission (RSUB).
   

   If the proposed name is rejected due to its similarity to an existing company, LLP, or trademark or due to non-compliance with MCA guidelines, you will need to re-submit a new SPICe+ form with the applicable fee.
   

3. Step 3: Apply for Company Registration using SPICe+ Part B

   Following name approval, Part B of the SPICe+ form needs to be submitted to complete the company registration process. Once all details are filled out and documents are attached, you can submit the SPICe+ Part B form along with the required fees to complete the company registration process.
   

4. Step 4: Incorporation Documents Submission

   Part B covers several applications or submissions of some crucial steps like:
   

   1. DIN (Director Identification Number)

   2. Incorporation

   3. e-MoA (INC-33) and e-AoA (INC-34)

   4. PAN and TAN (mandatory)

   5. EPFO registration (mandatory)

   6. ESIC registration (mandatory)

   7. Professional Tax registration (mandatory for Maharashtra)

   Details entered in SPICe+ Parts A and B are automatically transferred to related forms, such as AGILE-PRO, eAoA, eMoA, URC1, and INC-9, as needed.
   

5. Step 5: Application for PAN and TAN

   During the company registration process, the application for both PAN and TAN is integrated into the SPICe+ form.
   

   PAN is a unique identification number issued by the Income Tax Department that every business entity must obtain. It is used for all financial transactions and to file income tax returns.

   TAN is another unique identifier issued by the Income Tax Department and is required for businesses that need to deduct or collect tax at source (TDS/TCS). This is mandatory for complying with the provisions of income tax related to TDS.

6. Step 6: Certificate of Incorporation

   After verification by the Ministry of Corporate Affairs (MCA), you will receive the Certificate of Incorporation, making your company legally recognized in India. 
   

   The Registrar of Companies (ROC) issues the Certificate of Incorporation, confirming that your company has been successfully registered as a legal entity.
   

   This certificate includes crucial information such as the company’s name, registration number, date of incorporation, registered office address, and the type of company structure.
   

7. Step 7: Opening a Bank Account

   Open a Current Account for your company to ensure smooth transactions and efficient business operations. 
   

Selection of a Company Name in Mumbai & Trademark Process

Before proceeding with company registration, it is recommended that you conduct a comprehensive search to ensure compliance with MCA guidelines for your chosen name and mark.

Subsequently, the next step, the Trademark Registration process, grants exclusive rights and establishes a unique identity. The process involves selecting a distinctive trademark that effectively represents your brand, categorizing it under the appropriate class of goods or services, and submitting a detailed application to the Trademark Registry with the required documentation.

Tap into our free instant search feature for Company Names, Trademarks, Domain Names, and Social Media Handles linked to your business name. Dive into a curated hub for accurate data directly sourced from the Trademark Database, MCA Database, and more – all at your fingertips!

Searching for a company name?

Check company name availability using our powerful name search tool.

Explore details like Company Identification Number (CIN), Allocation status, Incorporation date, and the current state of an existing company. This will empower you with comprehensive information for well-informed decisions.

GST Requirements for Business Registration in Mumbai

GST, or Goods and Services Tax, is a value-added tax levied on the consumption of goods and services in India. It is compulsory if your business buys, sells, or provides services once the turnover crosses the specified threshold. 

GST Registration is mandatory when the business turnover exceeds ₹40 Lakhs (for goods) and ₹20 Lakhs (for services). However, certain businesses must register even if their turnover is within the pre-defined threshold. Registration under GST is mandatory for all e-commerce operators, irrespective of the sales turnover.

The overall registration process outlines:

• Visit the GST Portal.
  

• Select "Register Now."
  

• Fill in the details under the “User Credentials” form and click “Proceed”.
  

• The next page will display all the GSTINs/Provisional IDs/UINs/GSTP IDs mapped to the same PAN across India. Click “Proceed”. You can also choose to download these details, if required. 
  

• Complete the "OTP Verification” process entering the OTPs you’ve received via email and mobile (both OTPs will be different) Click “Proceed”. 
  

• Your application will be displayed on your Dashboard under My Saved Application.
  

  • The status of your application will be displayed as “Draft” until it is submitted. Once it has been submitted it will change to “Pending for Validation”. 
    

  • Please make note of the expiry date, as all incomplete applications will be purged from the system after 15 days. 
    

• To continue with your registration, click the Edit button (icon in blue square with white pen).
  

• On the next page, you will find 10 tabs – Business Details, Promoter/ Partners, Authorized Signatory, etc. Click each tab to enter your details.

• Once you reach the Verification Tab, enter the Name of the Authorized Signatory and the Place (the place where the form was filed) and digitally sign the application using either a Digital Signature Certificate (DSC)/ E-Signature or EVC. 
  

  • You can choose the E-Signature or EVC option if you mentioned your Aadhar number under the Authorized Signatory tab.
    

  • In the case of DSC, make sure your DSC is registered.
    

• Click “Proceed” when the warning pops up. 
  

• Select your certificate and click “Sign”. 
  

• Once done, a success message will be displayed. You will also receive your Application Reference Number (ARN) via email and SMS on your registered email address and mobile number in 15 minutes. 
  

• You can now track your status by going to Services → Registration → Track Application Status.
  

• A GST registration certificate is issued after submission, verification and approval.
  

• The GST Certificate incorporates a GSTIN, a 15-digit state-wise identifier for businesses. The first 2 digits of the GSTIN represent the GST code of the state/territory, which for Mumbai (Maharashtra) is 27.
  

  Example of GSTIN in Mumbai: 27AAAAP0267H2ZN
  

Once registered, issue GST-compliant invoices for the taxable supplies and comply with regular GST return filing obligations, including GSTR-1, GSTR-3B, and others, depending on the nature of the business. You can also claim an Input Tax Credit on the GST paid on the purchases related to the business.

It is crucial to adhere to the rules and guidelines set by the government under the GST framework to avoid facing penalty charges. 

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Register your Company at just ₹1,499 + Govt. Fee

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Our package includes:

• Company Name Registration
  

• 2 Digital Signature Certificates (DSCs)
  

• 2 Directors’ Identification Numbers (DINs)
  

• Certificate of Incorporation(COI)
  

• MoA & AoA 
  

• Company PAN & TAN
  

Gain access to a reliable, transparent, and efficient company registration service so you can easily start and grow your business in Mumbai.

Company Registration Authorities in Mumbai

1. Ministry of Corporate Affairs (MCA)

   The MCA serves as a regulatory authority tasked with overseeing corporate affairs and governance. 
   

   It holds a pivotal position in monitoring the operations of corporate entities and verifying adherence to statutory obligations.
   

   Additionally, individuals can leverage the official website of the MCA to obtain crucial reports and avail themselves of various services across different domains by registering through the portal.
   

2. Ministry of Micro, Small and Medium Enterprises (MSME)

   The Ministry of MSME is a government body in India dedicated to fostering the growth and support of micro, small, and medium-sized enterprises (MSMEs) throughout the nation. 
   

   Although not obligatory, seeking MSME/Udyam registration allows you to leverage a range of benefits, including tax advantages, simplified business establishment procedures, access to credit facilities, and eligibility for diverse financial incentives and loans. 
   

   Udyam registration is a valuable step for MSMEs in India, offering official recognition and facilitating access to several government schemes and support mechanisms.
   

   If your business operates in manufacturing, service industries, or wholesale and retail trade, you have the opportunity to apply for MSME registration, provided you meet the eligibility criteria based on annual turnover and investment.
   

   Micro

   Small

   Medium

   Investment

   < Rs.1 Crore 

   < Rs. 10 Crores

   < Rs. 50 Crores

   Annual Turnover

   <Rs. 5 Crores

   < Rs. 50 Crores

   < Rs. 250 Crores

3. Registrar of Companies (RoC)

   The Registrar of Companies (RoC), operating within the framework of the Ministry of Corporate Affairs (MCA), holds a regulatory role, including responsibilities such as approving the registration of new companies and limited liability partnerships (LLPs) in India. 
   

   Its crucial function lies in overseeing the compliance of incorporated entities, which includes, but is not limited to, processes like appointing and resigning directors, appointing auditors and company secretaries, and fulfilling obligations such as filing annual returns, submitting annual financial statements, and adhering to post-incorporation compliances.
   

   Maharashtra has two RoCs, one in Mumbai and the other one in Pune. The current details of RoC (as of August 2024) for the Mumbai Region: 

   • ROC- Mumbai
     Email- roc.mumbai@mca.gov.in 
     Address- Registrar Of Companies, 100, Everest, Marine Drive, Mumbai- 400002, Maharashtra
     

4. Registrar of Firms (RoF)

   RoF is the authority responsible for overseeing the registration and regulation of Partnership Firms. In India, partnership firms are governed by the Indian Partnership Act, and the Registrar of Firms plays a vital role in managing the registration process and maintaining the records of registered partnerships.
   

   In India, the RoF operates at the state level, and therefore, Maharashtra (Mumbai) has its own RoF responsible for partnership registrations within that jurisdiction.
   

   The current details of RoF (as of August 2024) for the Mumbai Region:
   

   Registrar of Firms, Maharashtra State, Mumbai
   

   New Administrative Building, 6th Floor, Near Chetna College, Govt. Colony, Bandra (East), Mumbai- 400 051
   

   Ph No. 022-26551149 & 022-20860591
   

5. Government of Maharashtra

   Depending on the nature of the business, the Maharashtra Government may be involved in granting licenses and permits necessary for specific activities. This includes coordination with local authorities for trade licenses and Professional Tax registration for businesses. 
   

   The state government collaborates with other regulatory authorities to formulate and implement industrial policies that impact business registration and growth.
   

   • The Department of Goods and Services Tax of Maharashtra is responsible for the implementation and administration of GST within the state. It operates under the broader framework of the Goods and Services Tax Council, which is a constitutional body responsible for formulating policies and making recommendations on issues related to GST.
     

   • For businesses operating in Mumbai, local municipal authorities, including the Brihanmumbai Municipal Corporation (BMC), may be involved in granting specific licenses and registrations related to local business operations like Trade Licenses, Professional Tax Enrolment Certificate (PTEC), and Professional Tax Registration Certificate (PTRC). These are essential registrations for businesses operating in Maharashtra and various other states. 
     

     PTEC enables a business entity to pay its professional tax, covering both the company and its directors or owners, professionals, and sole proprietors. Conversely, PTRC empowers employers to deduct and remit professional tax from the employees, ensuring compliance with government regulations. 
     

   • If a business is set up in an industrial area, the Maharashtra State Industrial Development Corporation (MIDC) provides industrial infrastructure and assists in the establishment of industries in Maharashtra. The Ease of Doing Business portal facilitates the approvals required to start a business in Maharashtra through Single Window Clearance. 
     

6. Income Tax Department

   A regulatory body responsible for managing the tax-related aspects of enterprises, including the issuance of Permanent Account Number (PAN) and ensuring adherence to income tax regulations.
   

   The Mumbai Region has 11 territorial Chief Commissioners of Income Tax, 2 Chief Commissioners of Income Tax (Central), one Chief Commissioner of Income Tax (TDS), one Chief Commissioner of Income Tax (IT & TP)  and one Director General of Income Tax (Investigation). 
   

   For businesses operating in sectors like insurance, financial services, broadcasting, and defense-related services, you must obtain additional approvals and clearances from certain regulatory bodies such as the Reserve Bank of India (RBI), Insurance Regulatory and Development Authority of India (IRDAI), Securities and Exchange Board of India (SEBI), Ministry of Defence, etc. This Is often necessary for lawful and secure operations.
   

Number of Private Limited Companies Registered in Mumbai

During this financial year, Mumbai experienced a notable surge in the registration of companies across a myriad of sectors. The diverse landscape of registered businesses ranged from technology-driven enterprises and financial institutions to manufacturing entities.

The city displayed a flourishing startup ecosystem, with more than 24,000 businesses actively contributing to its already expanding economy.

*Data till October, 2023

Types of Companies You Can Register in Mumbai

In Mumbai, you can register companies based on your business requirements and structure preferences. Here are some common types:

1. Private Limited Company: A preferred choice for startups and businesses, the Private Limited Company operates under the regulation of the Companies Act. 

   

   Register your Private Limited Company in just ₹1,499 + Govt. Fee

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2. One Person Company (OPC): Designed for individuals seeking to establish a company with limited liability and single ownership. 

   

   Register your One Person Company in just ₹1,499 + Govt. Fee

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3. Limited Liability Partnership (LLP): Established in accordance with the Limited Liability Act of 2008, an LLP provides limited liability and is commonly favored by professionals and service providers.

   

   Register your Limited Liability Partnership in just ₹1,499 + Govt. Fee

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4. Public Limited Company: A Public Limited Company, characterized by the issuing of shares to the public for fundraising, is a regulated business structure suitable for large multinational corporations.

5. Sole Proprietorship: Sole Proprietorship is ideal for small businesses and freelancers, with a single owner personally liable for all business obligations.

6. Partnership Firm: As per the Indian Partnership Act, a Partnership is established when two or more individuals jointly assume responsibilities, share profits, and shoulder liabilities.

What Our Mumbai Founders Say About Us

Checklist for the Registration of Company in Mumbai

• Get DSCs for all designated Directors.

• Draft the e-Memorandum of Association (e-MOA) & e-Articles of Association (e-AOA).

• Get a unique and compliant name approved and reserved.

• Apply through SPICe+.

• Submit the required documents & pay fees.

• Get a Certificate of Incorporation.

• Obtain company PAN & TAN.

• Get a company bank account and proof of the company's registered office.

• Stay up-to-date with compliances for Private Limited Companies.

A Closer Look at Mumbai