A Partnership Deed is a legal document that outlines the rights, responsibilities, and obligations of individuals forming a partnership.
Typically drafted at the beginning of the partnership, the deed includes essential details such as the business name, purpose, and location. It also incorporates various clauses that highlight details about the partners, including aspects such as profit-loss sharing, salary, interest on capital, drawings, and the procedures for admitting a new partner.
In this blog, we’ll talk about how the Partnership Deed acts as the foundation for all partnership operations.
Format of a Partnership Deed
The format of a partnership deed may vary based on the specific requirements of the partners and the nature of the business. However, a typical partnership deed includes the following essential elements:
- Name of the Partnership:
The official business name under which the partnership operates is stated, along with the physical address where the primary business activities occur. This section also highlights the duration of the partnership firm alongside the date of the commencement. - Details of the Partners:
This section includes the full name, address, and relevant particulars of the Individuals participating in the Partnership. - Purpose:
Here, the nature and scope of the business activities conducted by the partnership is clearly stated. The firm shall have the power to fulfill the objectives of thecompany and conduct any such lawful business activities. - Capital Contribution:
The total capital of the firm and the individual share contributed by each partner are to be mentioned here. The contribution can be in cash, goods, or property on agreed values. - Profit and Loss Sharing:
It clearly articulates the agreed-upon ratio or percentage in which profits and losses will be distributed among the partners. - Financial Decisions:
It includes information such as the partners' salary and commission, permissive drawings from the firm for each partner, the interest payable to the firm on these drawings, partnership loans, and other relevant details. - Admission and Retirement of Partners:
This part outlines the criteria and process for admitting new partners into the business. Similarly, it details the procedures for the retirement or withdrawal of existing partners. - Dispute Resolution:
Procedures for resolving disputes among partners are established. This may include mechanisms for mediation or arbitration to address conflicts and maintain a harmonious partnership. - Dissolution:
It states the conditions and procedures for the dissolution of the partnership which highlights the distribution of assets, settlement of liabilities, and the overall process of winding up the business. - Witnesses and Signatures:
The partnership deed is formally executed with the signatures of all partners, and done in the presence of witnesses.
How to draft a Partnership Deed?
A partnership deed can be a verbal or written agreement outlining the rights, responsibilities, profit-sharing, and other obligations of the partners.
While it can be recorded verbally, it is highly advisable to formalize a written partnership deed with the Registrar of Firms as it aids in resolving potential disputes. It also proves beneficial for tax purposes and ensures the formal registration of the partnership firm.
- The Partnership Deed, formulated by the partners, must be executed on stamp paper with a minimum value of Rs. 200, as per the Indian Stamp Act.
- Each partner should retain a copy of the partnership deed for future reference.
- Once stamped, the Partnership deed is attached with the application to the Registrar of Firms for formal registration and legal validation.
As per the Partnership Act, Registration of Partnership Firms is optional, but if you still choose to register your firm-
The application should be accompanied by essential documents, including a duly filled affidavit, a certified true copy of the Partnership Deed, and proof of ownership or a rental/lease agreement for the main business location.
Validity of the Partnership Deed
The validity of the firm is mentioned in the deed, whether it's for a limited period, for a specific project or for an unlimited period.
Note: A partnership deed that has been notarized alone does not hold legal validity in the event of legal disputes. However, if the partnership firm is formally registered with RoF, the partnership deed will be recognized as having legal standing.
Fees for the Partnership Deed in India
The Partnership Deed must be executed on a stamp paper with a minimum value of Rs. 200, as per the Indian Stamp Act.
However, Partnership registration fees vary among states due to different compliance requirements and stamp duty rates. The cost for registering a Partnership Firm ranges from Rs. 500 to Rs. 3000.
Note: Stamp duty is calculated based on partner contributions and follows state-specific regulations.
Alterations in the Partnership Deed
Partners have the flexibility to modify, alter, or change the partnership deed through mutual agreement. All partners are required to sign the amended deed.
Subsequently, the modified partnership deed should be registered at the Sub-Registrar's office, where the original deed was registered. Additionally, it is necessary to submit the modified deed to the Registrar of Firms for record-keeping purposes.
* Effective 15th July, 2024, DSC charges have increased by ₹ 1,000 per DSC, by the Government. This will be chargeable over and above the given prices.
