Power of Attorney Explained - Formats, Types and More

Jun 6, 2025
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A Power of Attorney (POA) is an important legal document that empowers a person to act on behalf of another in specific or broad matters. It allows an individual (known as the principal) to legally authorise another trusted person (the agent or attorney-in-fact) to make decisions and take actions on their behalf.

This can include a wide range of responsibilities, from buying or selling property to managing financial transactions, operating business interests, and even representing the principal in legal matters.

In this article, we’ll explore everything you need to know about Power of Attorney- its types, formats, uses, drafting tips, and legal procedures for registration and revocation.

Table of Contents

What is a Power of Attorney (POA)?

A Power of Attorney is a legal authorisation where one person (called the principal) grants another person (called the agent or attorney-in-fact) the right to act on their behalf in legal, financial, or property-related matters.

This relationship is built on trust, as the agent will make decisions and act with the same legal force as if the principal were doing so themselves.

Common scenarios where a POA is used:

  • Managing financial accounts and transactions
  • Buying or selling property
  • Representing someone in legal proceedings
  • Handling matters for Non-Resident Indians (NRIs) who cannot be physically present
  • Acting on behalf of elderly or incapacitated individuals

Power of Attorney Format

A typical Power of Attorney document should include the following essential elements:

  • Title (e.g., “General Power of Attorney” or “Special Power of Attorney”)
  • Date of execution
  • Details of the principal (name, address, identification details)
  • Details of the agent/attorney (name, address, identification details)
  • Purpose and scope of authority granted
  • Specific powers authorised
  • Duration of the POA (if applicable)
  • Signatures of the principal and witnesses
  • Notarisation and/or registration as required

General Power of Attorney Format

Here is a basic outline of a General POA format:

  • Title: General Power of Attorney
  • Introduction: Declaration of the principal granting authority to the agent
  • Identification of parties: Full legal names, addresses, and identification of both parties
  • Purpose: Statement of broad authority being granted
  • Scope of Powers:
    • Managing bank accounts
    • Handling property matters
    • Representing in government offices
    • Signing documents/contracts
  • Validity: Duration or condition of termination
  • Signatures: Principal’s signature with date
  • Witnesses: Two witnesses with signatures and identification details
  • Notarisation: Certification by a notary public

How to Draft a Power of Attorney?

When drafting a Power of Attorney, it is essential to:

  • Clearly identify the principal and agent with accurate details
  • Specify the scope of authority clearly, and avoid vague language
  • Use proper legal language for enforceability
  • Define limitations or exclusions, if any
  • Mention the duration or circumstances under which the POA expires
  • Consult a legal expert if the POA involves high-value assets or complex transactions

How to Register a Power of Attorney?

In India, many types of POAs (especially those involving property) require registration under the Indian Registration Act of 1908.

Steps to register a POA:

  1. Draft the POA document as per legal requirements
  2. Visit the Sub-Registrar’s Office in the jurisdiction where the principal resides or where the property is located
  3. Submit the document along with:
    • Proof of identity of the principal and agent
    • Address proof
    • Passport-size photographs
  4. Pay the applicable registration fees
  5. Bring two witnesses to sign in front of the registrar
  6. Once registered, collect a certified copy of the registered POA

Stamp Duty for Power of Attorney

Stamp duty on a POA varies by state and type of POA (General or Special).

  • It is mandatory to affix the appropriate stamp paper or pay the stamp duty before execution.
  • Failure to pay stamp duty may render the POA inadmissible in court.
  • The amount varies significantly, for example, property-related POAs typically attract higher stamp duties.

Authentication Process for Power of Attorney Documents

  1. For domestic use, POAs are typically authenticated through notarisation and/or registration.For international use (for NRIs, cross-border transactions), additional authentication may be required:
    • Apostille: For countries that are part of the Hague Convention, the POA must be apostilled.
    • Consular Authentication: In other cases, the POA may need to be authenticated by the Indian Embassy or Consulate.
    • Notarisation: Almost always required; adds legal credibility.

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Types of Power of Attorney

Several types of Power of Attorney are designed to serve different purposes and situations. Choosing the right type depends on the level of authority you wish to grant and the nature of the tasks involved. Here’s an overview of the most common types:

1. General Power of Attorney

A General Power of Attorney gives the Agent (also known as the Attorney-in-Fact) broad powers to manage a wide range of the Principal’s affairs.

2. Durable Power of Attorney

A Durable Power of Attorney is similar to a General POA in terms of scope but with a key distinction, it remains valid even if the Principal becomes incapacitated.

3. Special or Limited Power of Attorney

A Special (or Limited) Power of Attorney grants the Agent authority to perform specific tasks or make decisions in clearly defined situations.

4. Springing Power of Attorney

A Springing Power of Attorney is unique because it only becomes effective when specific conditions are met, usually when the Principal becomes incapacitated or a triggering event occurs.

Each type of Power of Attorney serves a particular purpose, and selecting the right one depends on your unique needs and circumstances.

Why is POA Necessary for Property Transactions?

Property transactions often involve various legal, financial, and administrative processes. If the property owner is unavailable due to being abroad, physically incapacitated, or otherwise engaged, a POA allows a trusted person to handle matters efficiently.

Situations where POA is especially useful:

  • NRI buying or selling property in India
  • Elderly property owners needing a family member to manage their affairs
  • Business owners delegating property-related responsibilities while focusing on other priorities

General Power of Attorney vs Special Power of Attorney

Type Scope Common use
General Power of Attorney Broad powers across various matters Managing bank accounts, signing contracts, and dealing with multiple properties
Special Power of Attorney Specific powers for a particular act or transaction Selling one particular property, representing in a single court case

In short, a General POA covers multiple areas of responsibility, while a Special POA is limited to a specific task.

Things to Keep in Mind When Making a POA

Here are some practical tips for creating a safe and effective POA:

  • Choose an honest and trustworthy agent
  • Be specific about the powers granted
  • Limit the scope and duration of the POA if possible
  • Clearly state revocation conditions
  • Understand the legal risks of granting broad authority
  • Use a lawyer for drafting if the matter is complex

Steps to Revoke Power of Attorney

If you wish to revoke a POA, follow these steps:

  1. Draft a Revocation of Power of Attorney document.
  2. Notify the agent formally in writing.
  3. If the POA is registered, register the revocation document at the Sub-Registrar’s Office.
  4. Inform relevant third parties (banks, authorities, buyers, etc.) about the revocation.
  5. Consider publishing a public notice in a newspaper to ensure wide visibility.

This process prevents the agent from continuing to act on your behalf once you have revoked their authority.

Conclusion

A Power of Attorney is an essential and highly versatile legal tool that allows individuals to delegate authority when personal presence is not feasible.

Whether you are an NRI managing property from abroad, an elderly individual who requires assistance with day-to-day affairs, a business owner delegating financial decisions, or simply someone seeking to streamline legal and property-related matters, a properly structured POA can provide immense value, flexibility, and peace of mind.

Frequently Asked Questions

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Frequently Asked Questions

How to prepare a General Power of Attorney?

To prepare a General Power of Attorney (GPA):

  1. Draft the document clearly stating:
    • The Principal’s and Agent’s full details (name, address, identification)
    • The broad powers being granted (property management, financial transactions, legal representation, etc.)
    • The duration and scope of the POA
    • Any limitations or conditions
  2. Print the document on stamp paper of appropriate value (as per your state’s Stamp Act).
  3. Sign the document in the presence of two witnesses.
  4. Get the document notarised.

If required (especially for property-related matters), register the POA at the local Sub-Registrar’s Office.

What is the best form of Power of Attorney?

The best form of Power of Attorney depends on your needs:

  • For broad authority across financial, business, and legal matters, A Durable General Power of Attorney is often preferred, especially if you want it to remain valid even if you become incapacitated.
  • For specific tasks such as selling a property or managing one transaction, A Special (Limited) Power of Attorney is ideal

What is the cost of a Power of Attorney in India?

The cost of making a Power of Attorney in India mainly depends on:

  • Stamp duty
  • Registration fee
  • Notarisation fee

Additional costs: If you engage a lawyer to draft the document, legal fees may apply.

Is the General Power of Attorney valid?

Yes, a General Power of Attorney is valid in India as long as it is:

  • Properly drafted, signed, and executed on appropriate stamp paper
  • Notarised or registered, as required
  • Created by a Principal who is of sound mind and acting voluntarily

Is a Power of Attorney proof of ownership?

No, a Power of Attorney is not proof of ownership.

A POA merely authorises an Agent to act on the Principal’s behalf- it does not transfer ownership rights or title to property.

What are the new rules of Power of Attorney?

Recent legal developments and Supreme Court judgments in India have clarified the following:

  1. Property ownership via POA is invalid- A property cannot be legally sold or purchased through a POA alone; a registered sale deed is required to establish ownership.
  2. Compulsory registration- In most states, POAs used for property-related transactions must be registered with the Sub-Registrar to be legally valid.
  3. Stamp duty enforcement- States are actively enforcing proper stamp duty payments on POAs, especially those related to property matters.
  4. Clarity in use- POAs must clearly define powers granted and avoid broad, ambiguous wording to prevent misuse.

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Startup Registration vs MSME Registration: Key Differences Explained

Startup Registration vs MSME Registration: Key Differences Explained

As India’s entrepreneurial ecosystem grows rapidly, so does the need to understand the different pathways to formalise a business. Two common routes available to new and small businesses are Startup Registration (under the Startup India initiative) and MSME Registration (now Udyam Registration under the Ministry of MSME).

While both offer government recognition and support, their purpose, growth models, funding access, and compliance paths are distinct. Whether you're building a tech-driven disruptor or running a traditional service business, knowing the difference can help you make better strategic decisions.

Table of Contents

What is a Startup?

A startup is a young company founded to solve a problem through innovation, technology, or a novel business model. Unlike traditional businesses, startups are designed to grow quickly, scale globally, and often operate in uncertain or untested markets.

Key traits of a startup include:

  • Innovation-first approach: Either in product, process, or business model
  • Scalability: Designed to serve large or global markets with minimal incremental costs
  • Technology-driven: Often built on tech platforms or software solutions
  • High risk, high reward: Operates in dynamic environments with a focus on fast growth

Startups registered under the Startup India scheme receive benefits such as tax exemptions, fast-track IP protection, and easier compliance processes.

What is an MSME?

Micro, Small, and Medium Enterprises (MSMEs) are the backbone of India’s economy. They focus more on incremental growth, cost efficiency, and local market needs. MSMEs are generally rooted in traditional sectors, such as manufacturing, retail, and services, and aim for sustainable profitability over rapid scaling.

Unlike startups, MSMEs usually:

  • Focus on improving existing processes or delivering standard products/services
  • Operate with limited risk appetite
  • Prioritise steady revenue and employment generation
  • Leverage known technologies and business models
Classification Micro Small Medium
Investment Investment in Plant and Machinery or Equipment:
Not more than Rs. 2.5 crore
Investment in Plant and Machinery or Equipment:
Not more than Rs. 25 crore
Investment in Plant and Machinery or Equipment:
Not more than Rs. 125 crore
Turnover Annual Turnover not more than Rs. 10 crore Annual Turnover not more than Rs. 100 crore Annual Turnover not more than Rs. 500 crore

MSMEs are recognised under the Udyam Registration system and benefit from credit schemes, subsidies, and easier access to bank loans.

Growth and Scalability

  • Startups are designed for rapid growth, often scaling 10x in short timeframes, especially in sectors like fintech, SaaS, healthtech, or edtech. Growth is typically fueled by technology, network effects, and venture funding.
  • Conversely, MSMEs prioritise gradual, sustainable growth, often within a well-defined geographic or sectoral niche. Their scaling is rooted in stability, profitability, and local expansion, not exponential leaps.

Risk Appetite and Funding

  • Startups thrive in high-risk environments, betting on new ideas or technologies. They actively seek external funding from angel investors, venture capitalists, or startup-specific government schemes (like Fund of Funds for Startups).

  • MSMEs are typically risk-averse, aiming for consistent revenue. They rely on traditional funding like bank loans, government subsidies, and schemes like CGTMSE (Credit Guarantee Fund Trust for Micro and Small Enterprises).

Ready to launch your business? Get expert assistance with Startup registration and unlock exclusive benefits today.

Innovation and Adaptability

  • Startups focus on disruption; they aim to change how industries work by introducing new tools, services, or models. Agility, rapid experimentation, and quick pivots are part of their DNA.

  • MSMEs tend to prioritise adapting existing technologies or methods to improve efficiency. Their innovation is often incremental, refining what already works rather than reinventing it.

Regulations and Compliance

Both startups and MSMEs benefit from supportive government policies, but the nature of compliance and regulatory support varies.

For Startups:

  • Eligible for benefits under the Startup India scheme
  • Tax holiday for 3 years under Section 80-IAC
  • Faster IP protection and easier public procurement norms
  • More legal scrutiny as they scale, especially in sectors like fintech, health, or data

For MSMEs:

  • Registered under Udyam Registration
  • Access to collateral-free loans, subsidies, and credit guarantees
  • Simplified compliance norms, especially for micro and small enterprises
  • Priority in government tenders and incentives for manufacturing/export

Employment Contribution

  • Startups create fewer but highly skilled jobs, especially in product development, data science, marketing, and growth. Their contribution lies in creating future-ready roles and digital talent.

  • MSMEs are India’s largest employers after agriculture. They generate mass employment, particularly in manufacturing, services, and rural sectors, contributing significantly to India’s GDP and industrial base.

Market Reach

  • Startups often think global from day one. Companies like Freshworks, Byju’s, and Zerodha are built to serve a digital-first, borderless audience.
  • MSMEs typically cater to local or regional markets, with products tailored to domestic demand. Some medium-sized enterprises expand globally through exports, especially in textiles, handicrafts, or auto components.

Advantages of a Startup

  • High innovation potential and the ability to disrupt industries
  • Agility in decision-making and operations
  • Rapid scalability with lower marginal costs via digital tools
  • Access to VC funding, tax benefits, and government grants
  • Lean teams and remote-first models reduce operational overhead

These traits make startups ideal for solving complex problems at scale, especially with technology as a lever.

Advantages of an MSME

  • Consistent contributors to India’s economic growth
  • Flexibility to adapt to local market changes and demands
  • Support regional employment and entrepreneurship
  • Strengthen local supply chains and ecosystem resilience
  • Benefit from low compliance burdens and cost-effective operations

MSMEs play a foundational role in inclusive growth, uplifting rural economies and providing livelihood opportunities at scale.

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Frequently Asked Questions

Can a startup register as an MSME?

Yes, a startup can register as an MSME (now called Udyam Registration) as long as it meets the investment and turnover criteria defined for Micro, Small, or Medium Enterprises under the MSME classification.

What are the benefits of registering startups as MSMEs?

Registering a startup under the MSME (Udyam) scheme offers several advantages, especially in terms of financial and operational support. Key benefits include:

  • Access to Collateral-Free Loans
  • Subsidised Patent and Trademark Fees
  • Priority in Government Tenders
  • Interest Subsidies on Loans
  • Easier Access to Credit and Finance
  • Eligibility for Government Incentives and Subsidies

Who cannot register under MSME?

Not all businesses or entities are eligible for MSME registration. The following cannot register as an MSME under the Udyam scheme:

  • Non-business Entities
  • Foreign Companies and Subsidiaries
  • Large Enterprises
  • Agricultural Activities
  • Duplicate or Multiple Registrations

Akash Goel

Akash Goel is an experienced Company Secretary specializing in startup compliance and advisory across India. He has worked with numerous early and growth-stage startups, supporting them through critical funding rounds involving top VCs like Matrix Partners, India Quotient, Shunwei, KStart, VH Capital, SAIF Partners, and Pravega Ventures.

His expertise spans Secretarial compliance, IPR, FEMA, valuation, and due diligence, helping founders understand how startups operate and the complexities of legal regulations.

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Types of Trademark: A Comprehensive Guide

Types of Trademark: A Comprehensive Guide

A trademark is a unique identifier, such as a word, symbol, or design, that distinguishes the goods or services of one business from another. It plays a vital role in helping consumers identify the origin of products or services, ensuring authenticity and trust. 

There are different types of trademarks, including product marks, service marks, collective marks, and more. Each type serves a specific purpose, offering businesses a way to protect their intellectual property and enhance brand recognition. This article will explore the various categories of trademarks, their significance, and how they can be applied to businesses.

Table of Contents

Product Mark

A product mark is a kind of trademark used exclusively on goods, helping consumers identify the origin of the product and ensuring its authenticity. It plays a crucial role in distinguishing one business's goods from another, contributing to brand recognition and reputation.

Product marks fall under trademark classes 1 to 34, which categorise various types of goods, including chemicals, machinery, and textiles. For example, the "Nike" logo on shoes is a product mark that signifies the brand's origin and quality. 

Service Mark

A service mark is a trademark used to distinguish one business's services from those offered by others. Unlike product marks, which apply to goods, service marks highlight the origin and quality of services, helping customers identify and trust a particular service provider.

These marks typically fall under trademark classes 35 to 45, covering various services such as advertising, financial services, and hospitality. For instance, the "Taj Hotels" emblem represents a service mark that signifies premium hospitality services. 

Collective Mark

A collective mark is a type of trademark used to identify goods or services offered by members of a group, association, or institution. It ensures that the products or services meet specific quality or ethical standards set by the organisation holding the mark.

These marks distinguish the collective efforts of a group rather than an individual business. For example, the Chartered Accountant (CA) designation in India serves as a collective mark in trademark, representing professionals certified by the Institute of Chartered Accountants of India (ICAI).

Certification Mark

A certification mark is a symbol used to certify that a product meets specific standards related to origin, material, quality, or manufacturing methods. It guarantees that the certified product complies with established benchmarks, regardless of the owner’s business.

Certification mark examples include the "ISI" mark on electrical appliances and the "Agmark" label on food products in India, both of which assure consumers of quality and safety. Such marks are commonly found on food, electronics, and toys.

Shape Mark

A shape mark protects the distinctive shape of a product, enabling consumers to associate it with a specific brand. It ensures that unique designs contributing to a product's identity remain exclusive to the brand. For instance, the iconic contour shape of Coca-Cola bottles and the unique design of Fanta bottles are classic examples of shape marks that enhance brand recognition and trust.

Pattern Mark

A pattern mark protects distinctive designs or patterns used on a product to set it apart from competitors. To qualify, the pattern must be unique and easily recognisable—generic or common patterns are often rejected. For example, the well-known Burberry check pattern on their clothing and accessories is a classic pattern mark that helps identify the brand.

Demonstrating the uniqueness of the pattern is essential for successful registration, as it ensures the design remains exclusive to the brand, reinforcing its identity in the market.

Sound Mark

A sound mark is a unique audio signature linked to a product or service, allowing consumers to identify its origin through sound. It plays a significant role in branding, often used as an audio mnemonic in advertisements. A well-known example in India is the IPL tune, which instantly evokes recognition of the Indian Premier League.

Arbitrary and Fanciful Trademarks

Arbitrary and fanciful trademarks are distinct categories that stand out for their unique qualities. A fanciful mark is a made-up term or word with no prior meaning, making it highly distinctive and easy to register. For example, "Google" and "Kodak" are fanciful marks, as these words were coined specifically for the brands and have no inherent connection to their respective products.

On the other hand, an arbitrary mark uses a commonly known word but has no direct relation to the product or service it represents. "Apple," for instance, is an arbitrary mark since it’s a well-known word but doesn’t link directly to computers or electronics. 

Geographical Indications (GI)

A Geographical Indication (GI) is not a type of trademark but a separate form of intellectual property protection. It denotes a product’s specific geographic origin and assures consumers of its quality or reputation linked to that region. GIs help preserve the uniqueness of products tied to their location. For example, "Darjeeling Tea" and "Banarasi Silk" are GIs that signify the products’ origins and qualities unique to those regions.

How to Choose the Right Type of Trademark?

  1. Assess the Nature of Your Product/Service

    Determine the characteristics and qualities of your product or service. Understanding its nature helps in choosing the appropriate trademark type. For instance, if your product has a unique shape or design, a shape mark could be suitable. If your service stands out for its quality or reputation, a service mark might be more fitting.
  1. Focus on Branding Goals and Industry Standards

Consider your branding goals—whether you aim to build recognition, guarantee quality, or differentiate your offering. Also, take into account industry practices.

For instance, if you're part of a group or association, a collective mark might be more suitable, whereas a certification mark may be necessary for products requiring quality assurance. Ensure that the trademark aligns with your long-term branding strategy.

  1. Consult a Trademark Expert if Necessary

If you are uncertain about which trademark suits your business, it’s advisable to consult a trademark expert. They can assess your product or service and guide you on the best trademark type based on legal requirements and market needs. This ensures that your trademark selection is legally sound and provides optimal protection.

Examples of Trademarks in Action

  1. Food Industry

    Pepsi uses a product mark that consists of its distinctive logo, which is instantly recognisable by its red, white, and blue colour scheme. This trademark is essential in helping customers identify the Pepsi brand in a competitive market filled with various soft drink options. The product mark not only includes the logo but also the unique design of its packaging, ensuring that every Pepsi product stands out on store shelves.
  1. Fashion Industry

Louis Vuitton has trademarked its iconic monogram pattern as a pattern mark. This pattern, featuring the “LV” logo repeated across their products, is instantly recognisable worldwide. The distinctive design appears on bags, luggage, and other luxury accessories, making it a signature of high-end fashion.

By using this pattern mark, Louis Vuitton differentiates itself from other brands and maintains its status in the luxury market, ensuring that customers associate the design with quality and exclusivity.

  1. Technology Industry

    The name Microsoft is a suggestive mark. It combines “microcomputer” and “software,” hinting at its products (software for small computers) without explicitly describing them. Suggestive marks require consumers to make a mental connection between the name and the product or service.


This type of trademark is distinctive while maintaining a subtle association with the brand's offerings, making it a powerful branding tool in the technology sector.

  1. Hospitality Industry

    Marriott International uses a service mark to represent its brand and distinguish its services in the hospitality industry. The service mark covers not only the name “Marriott” but also its reputation for providing high-quality customer service, luxury, and a wide range of hospitality offerings.

From hotels to resorts, Marriott’s service mark assures customers of a consistent experience, helping the brand stand out in the competitive world of hotels and travel.

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Frequently Asked Questions

What are the different types of trademarks?

The different types of trademarks include product marks, service marks, collective marks, certification marks, shape marks, pattern marks, and sound marks etc. 

What are 2 examples of a trademark?

Two examples of trademarks are the "Nike" swoosh logo, representing the brand's sportswear and footwear, and the "Apple" logo, symbolising the technology company's products like iPhones and Macs. 

What are the different types of IPR?

Intellectual Property Rights (IPR) include copyrights, trademarks, patents, designs, and geographical indications (GI). These rights help protect the creations and innovations of individuals or businesses, ensuring legal protection and exclusivity.

What is the full form of TRIPS?

TRIPS stands for Trade-Related Aspects of Intellectual Property Rights. It is an international legal agreement that sets minimum standards for protecting and enforcing intellectual property rights across countries.

How to register a product mark in India?

To register a product mark in India, you need to select a trademark agent (if not based in India), choose a distinctive mark and relevant class, and conduct a search for availability. Then, file the application with the required documents and fees. The application will be examined, published for opposition, and, if no objections arise, it will be registered for 10 years.

Benefits of having a service mark for your business

A service mark helps protect your business’s identity and reputation in the market. It distinguishes your services from competitors, boosts consumer confidence, and provides legal protection against imitation. 

What is a collective mark and how does it work?

A collective mark is a trademark used by members of a group, association, or organisation to signify that the goods or services meet certain standards the collective owner sets. It helps distinguish products or services from those of non-members, ensuring quality and origin.

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Difference between MOA and AOA

Difference between MOA and AOA

When you’re starting a company in India, there’s plenty to get excited about — building your product, hiring your first team, and raising funding. But before any of that, you need to get the legal basics right.

Two documents form the backbone of your company’s legal identity: the Memorandum of Association (MOA) and the Articles of Association (AOA).

Together, they define both the company’s scope of operations and its internal governance structure. The MOA outlines the company's objectives and external boundaries. The AOA governs how the company will function internally, covering rules for management, decision-making, and shareholder rights.

In this blog, we’ll explain the distinct roles, key benefits, and structural differences between MOA and AOA so you can establish your company on the right legal footing and avoid common compliance pitfalls.

Table of Contents

Key Difference Between MOA and AOA

Here’s a simple comparison to clarify how the MOA and AOA differ:

Aspect Memorandum of Association (MOA) Articles of Association (AOA)
Purpose Defines the company’s external scope and objectives Governs internal management and operations
Legal Basis Required under Section 4 of the Companies Act Required under Section 5 of the Companies Act
Authority Determines the powers of the company Defines the powers of directors and members
Content Focus Name, purpose, liability, capital, location Rules on governance, meetings, shares and directors
Amendments Requires court and shareholder approval Can be altered more easily by shareholders
Applicability Governs the company’s interactions with third parties Governs internal relations within the company

What is a Memorandum of Association (MOA)?

The Memorandum of Association (MOA) acts as a company's legal charter. It defines your company's scope of operations and its relationship with the outside world. Think of it as the “birth certificate” of your business; without it, your company cannot legally exist.

Key points about the MOA:

  • It outlines the company's name, registered office, objectives, share capital, and liability.
  • It is a mandatory document required for incorporation under the Companies Act, 2013.
  • It must be signed by all initial shareholders (also known as subscribers) and filed with the Registrar of Companies (ROC).
  • The MOA becomes a public document, accessible via the Ministry of Corporate Affairs (MCA) portal.

In short, the MOA defines what your company is legally allowed to do.

Here is a complete guide on MOA with templates. 

Benefits of MOA

A well-drafted MOA benefits a company in several ways:

  • Establishes Legal Identity: It acts as the legal document that brings the company into existence.
  • Defines Scope of Business: It sets clear boundaries for what the company can and cannot do.
  • Protects Shareholder Rights: Investors can see the company’s stated objectives before deciding to invest.
  • Builds Credibility: A publicly available MOA adds transparency and helps build trust with stakeholders.
  • Ensures Regulatory Compliance: It ensures the company remains within the ambit of applicable laws and regulations.

Main Clauses of MOA

The MOA typically contains the following six main clauses:

  1. Name Clause: States the legal name of the company.
  2. Registered Office Clause: Specifies the location of the company's registered office.
  3. Object Clause: Defines the company’s business objectives (main and ancillary).
  4. Liability Clause: Clarifies whether shareholder liability is limited or unlimited.
  5. Capital Clause: Details the company’s share capital structure.
  6. Subscriber Clause: Lists the names of the initial shareholders and their shareholdings.

What are Articles of Association (AOA)?

The Articles of Association (AOA) outline the internal rules and governance structure of the company. While the MOA defines your company’s external identity, the AOA governs its internal workings.

Key points about the AOA:

  • It specifies how the company will be managed and run day-to-day.
  • It outlines the rights and responsibilities of shareholders and directors.
  • It is customised for each company and signed by the initial shareholders.
  • It is submitted along with the MOA to the ROC during incorporation.
  • The AOA is legally binding on both the company and its members.

In simple terms, the AOA serves as the “rulebook” for how your company will operate.

Read More: Articles of Association Template - INC 34 Form Download

Benefits of AOA

A good AOA brings several operational advantages:

  • Establishes Governance Rules: It provides a clear framework for managing internal operations.
  • Defines Director Roles: It outlines powers, duties, appointment, and removal of directors.
  • Facilitates Decision-Making: It guides how decisions are made at the Board and shareholder levels.
  • Prevents Internal Conflicts: It sets clear expectations around rights and responsibilities, helping to resolve disputes.
  • Supports Operational Efficiency: By providing detailed procedures for meetings, share transfers, and other processes.

Contents of an AOA

A typical AOA contains the following key components:

  • Meeting Procedures: Guidelines for conducting Board and shareholder meetings.
  • Share-Related Rules: Terms for share issuance, transfer, conversion, and forfeiture.
  • Director Responsibilities: Appointment, removal, powers, duties, and compensation of directors.
  • Audit and Accounts: Procedures for maintaining accounts and conducting audits.
  • Conflict Resolution: Rules for resolving disputes among members or between members and the company.
  • Winding Up: Processes to be followed if the company is dissolved.

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Conclusion

Both the Memorandum of Association (MOA) and Articles of Association (AOA) are essential legal documents for every company in India. While the MOA defines the company's legal identity and permitted scope, the AOA lays down the internal rules for managing the company.

So take the time to draft them carefully (with professional advice!) and align them with your vision for the company. A strong MOA and AOA will give you the legal clarity and operational confidence to scale your business smoothly.

Frequently Asked Questions

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Frequently Asked Questions

What are the key differences between MOA and AOA?

The Memorandum of Association (MOA) defines a company's external scope — its identity, objectives, and powers.
The Articles of Association (AOA) govern the company’s internal operations — the rules for directors, shareholders, meetings, and day-to-day management.

Which is more powerful, MOA or AOA?

The MOA has more legal authority because it defines the very purpose and scope of the company. A company cannot act beyond its MOA — such acts would be considered ultra vires (beyond its powers) and are invalid.

The AOA operates within the framework of the MOA and cannot override it. So while both are essential, the MOA holds more legal weight in defining what the company is permitted to do.

How to alter/update MOA and AOA?

Both the MOA and AOA can be altered, but the process requires shareholder approval and compliance with the Companies Act, 2013.

To alter MOA:

  1. Pass a special resolution at a shareholders' meeting.
  2. File Form MGT-14 with the Registrar of Companies (ROC).
  3. In some cases (e.g., change in name, registered office state), approval from the Central Government or ROC is also required.

To alter AOA:

  1. Pass a special resolution at a shareholders' meeting.
  2. File Form MGT-14 with the ROC.
  3. The altered AOA must comply with the Companies Act and cannot conflict with the MOA.

How to find the MOA of a company?

You can access the MOA of any registered company in India via the Ministry of Corporate Affairs (MCA) portal:

  1. Visit www.mca.gov.in
  2. Use the "View Public Documents" service.
  3. Search for the company using its CIN (Corporate Identification Number) or name.
  4. Download the MOA (and AOA) if available- a small government fee may apply.

How to get the MOA of a Private Limited Company?

The process is the same as above, even for Private Limited Companies:

  1. Go to the MCA portal and use the "View Public Documents" feature.
  2. Enter the company's details (name or CIN).
  3. View/download the available filings, including the MOA and AOA.

Alternatively, if you are a director or shareholder of the private company, you can also request a copy of the MOA directly from the company’s registered office as per your rights under the Companies Act.

Swagatika Mohapatra

Swagatika Mohapatra is a storyteller & content strategist. She currently leads content and community at Razorpay Rize, a founder-first initiative that supports early-stage & growth-stage startups in India across tech, D2C, and global export categories.

Over the last 4+ years, she’s built a stronghold in content strategy, UX writing, and startup storytelling. At Rize, she’s the mind behind everything from founder playbooks and company registration explainers to deep-dive blogs on brand-building, metrics, and product-market fit.

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