Director Identification Number (DIN)

What is Proprietorship?

A sole proprietorship is the simplest form of business where a single individual owns, operates, and manages the business. It isn’t a separate legal entity, meaning the owner and the business are legally identical.

Key Characteristics:

• Full ownership and control: The proprietor has complete control over decisions.
• Unlimited liability: The owner is personally liable for all business debts and losses.
• No formal registration: In many cases, registration is optional, though GST or local licenses may be required.
• Limited access to capital: Raising funds from investors or banks is difficult due to a lack of legal status.
• Common use cases: Freelancers, small shop owners, consultants, and home-based businesses.

What is a Private Limited Company?

A Private Limited Company is a legally registered business entity under the Companies Act, 2013. It offers a distinct legal identity and limits the liability of shareholders to the amount invested in the company.

Key Features:

Following are the key features of a private limited company:

• Separate legal entity from its owners
• Limited liability for all shareholders
• Minimum 2 and maximum 200 shareholders
• Perpetual succession – continues to exist regardless of changes in ownership
• Preferred for scaling due to ease of raising funds, better governance, and investor confidence

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Ready to convert your business? Get expert assistance with company registration and start your private limited journey today.

Difference Between Proprietor and Private Limited Company

Law Governing the Conversion of Proprietorship into a Private Limited Company

The conversion is governed under:

• Companies Act, 2013 – Covers the registration and compliance of private limited companies.
  Income Tax Act, 1961 – Specifically Section 47(xiv), which allows tax-neutral transfer of assets from proprietorship to company, subject to conditions.

Key Legal Points:

• All assets and liabilities must be transferred to the company.
• The sole proprietor must hold at least 50% of the company’s shares for 5 years.
• The business must continue for a minimum of 5 years post-conversion.
• No benefit should accrue to the proprietor other than share allotment.

Benefits of Conversion from Proprietorship to Private Limited Company

Converting to a private limited company offers multiple strategic advantages:

• Limited Liability: Personal assets of owners are protected from business debts.
• Increased Credibility: Appears more professional to clients, vendors, and investors.
• Access to Funding: Equity funding becomes possible through share issuance.
• Separate Legal Identity: Contracts and property can be in the company’s name.
• Tax Benefits: Eligible for lower corporate tax rates and more deductions.
• Ownership Transfer: Shares can be transferred, making exit or succession easier.
• Improved Governance: Structured decision-making via the Board of Directors.

Requirements for Conversion

Here are the key requirements to convert a proprietorship into a private limited company:

• Legal Agreement: A takeover agreement must be executed to transfer the business.
• Memorandum of Association (MoA): Must include a clause to take over the existing business.
• Minimum Capital: While there is no fixed capital requirement, at least ₹1 lakh is commonly shown.
• Shareholding: The proprietor should hold at least 50% shares and voting rights post-conversion.
• Minimum Directors: At least 2 directors (including the proprietor).
• Asset Transfer: All tangible and intangible business assets must be transferred.

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Related Read: Difference between MOA and AOA

Prerequisites for Forming a Private Limited Company

Before converting, the following conditions must be fulfilled to form a Private Limited Company:

• Minimum 2 Directors: At least one must be a resident of India.
• Minimum 2 Shareholders: Can be the same as directors.
• DIN (Director Identification Number) for all directors.
• DSC (Digital Signature Certificate) for signing incorporation documents.
• Unique Name Approval through MCA's RUN or SPICe+ process.
• Registered Office Address: Proof of ownership or rent agreement with utility bill.

Conditions for Converting to a Sole Proprietorship

To legally convert a sole proprietorship into a private limited company, the following conditions must be satisfied:

1. Asset Transfer: All business assets must be transferred to the company without any monetary consideration except shares.
2. Shareholding Requirement: The Proprietor must own ≥50% of the total share capital.
3. No Other Benefits: No additional consideration, like cash or debt relief, is allowed.
4. Continuity of Business: The business must continue post-conversion for at least 5 years.
5. Valuation of Assets: Must be done by a Chartered Accountant to determine fair value.
6. Documentation: Legal agreement (slump sale or asset transfer) must be executed.

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Related Read: Difference Between Sole Proprietorship and One Person Company

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Documents Required for Conversion to Private Limited Company

Here’s a checklist of documents you’ll need:

For Proprietor (Now Director/Shareholder):

• PAN Card
• Aadhaar or Passport/Driver’s License
• Passport-sized photo
• Email and phone number
• Digital Signature (DSC)

For Business:

• Ownership/Rental proof of business premises
• Utility bill (not older than 2 months)
• NOC from the landlord if rented
• Statement of assets and liabilities (certified by a CA)

Procedure for Conversion of Proprietorship to Company

Follow these steps to convert your sole proprietorship into a private limited company:

Step 1: Name Reservation

Apply for the company name through RUN or SPICe+ Part A on the MCA portal.

Step 2: Get DSC

Obtain a Digital Signature Certificate (DSC) for all proposed directors.

Step 3: Draft MOA & AOA

• Include a clause in the Memorandum of Association (MoA) to take over the existing business.
• Prepare Articles of Association (AOA) for internal governance.

Step 4: File Incorporation via SPICe+

Submit SPICe+ forms (Part A and B) along with:

• PAN & TAN application
• MOA, AOA, declarations, affidavits, and other attachments.

Step 5: Execute Takeover Agreement

After the company's incorporation, a business takeover agreement must be signed between the proprietor and the company.

Step 6: Asset Transfer

Transfer all business assets and liabilities to the newly formed company.

Step 7: Post-Incorporation Tasks

• Open a company bank account
• Apply for GST, Shops & Establishment licenses (if required)
• File commencement of business (INC-20A) within 180 days

Frequently Asked Questions (FAQs)

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Components of NIDHI Scheme

The key components of NIDHI are:

1. NIDHI-GCC

Grand Challenges and Competitions for scouting innovations;

2. NIDHI-PRomotion and Acceleration of Young and Aspiring technology entrepreneurs (NIDHI-PRAYAS)

Support from Idea to Prototype

3. NIDHI- Entrepreneur In Residence (NIDHI-EIR)

Support system to reduce risk

4. Startup-NIDHI through Innovation and Entrepreneurship Development Centres (IEDCs)

To encourage students to promote start-ups in Institutions

5. Start-up Centre in collaboration with MHRD

To drive entrepreneurship and innovation in National Institutions of Higher Learning

6. NIDHI-Technology Business Incubator (TBI)

To help convert Innovations into startups

7. NIDHI-Accelerator

Fast-tracking a start-up through focused intervention

8. NIDHI-Seed Support System (NIDHI-SSS)

To provide early-stage investment

9. NIDHI Centres of Excellence (NIDHI-CoE)

A World-class facility to help startups go global

Focus Areas of NIDHI-SSS

Technology-based product proposals in sectors such as agriculture, healthcare, manufacturing, engineering, IoT, biotechnology, medical devices, water, waste management, energy, climate tech, fintech etc.

Eligibility of NIDHI-SSS

• Must be a registered company in India with a minimum of three months of residency at the Science and Technology Entrepreneurs' Park (STEP) / Technology Business Incubators (TBIs).
• Must be an Indian start-up.
• Must have Indian promoters holding the shares of at least 51% in the incubated startup.

Please note: This assistance is not intended for Indian subsidiaries of multinational corporations or foreign companies. However, individuals holding Overseas Citizens of India (OCI) or Persons of Indian Origin (PIO) status will be treated as Indian citizens under this scheme.

Application procedure for Startups

• Website and newspaper ads are posted to signal the availability of seed support at specific incubator organizations.
• Social media posts announce the call for applications.
• Applicants are shortlisted based on eligibility criteria.
• The NIDHI-SSMC makes decisions regarding the shortlisted applicants.
• Selected applicants are chosen for funding.

Benefits of NIDHI-SSS

Seed support of up to INR 100 Lakhs with average financial seed funding ranging from INR 25 Lakhs.

Other assistance areas include:

• Product development
• Testing and trials
• Test Marketing
• Mentoring
• Professional Consultancy
• IPR issues
• Manpower for day-to-day operations

Frequently Asked Questions

Definition of Company Promoter

A company promoter is a person or entity that undertakes the responsibility of forming a company. As per legal definitions, a promoter is someone who conceives the idea of the business, takes the necessary steps to incorporate the company, and facilitates its registration.

For instance, if an individual drafts the Memorandum of Association (MOA) and Articles of Association (AOA) for a business and secures initial funding, they qualify as a promoter. Promoters can be:

• Individuals (e.g., founders of a startup)
• Groups of people (e.g., a partnership forming a company)
• Organisations (e.g., a holding company promoting a subsidiary)

Who Are the Promoters of a Company?

Promoters can be anyone involved in the process of establishing a company. This includes:

1. Founders – Entrepreneurs or individuals initiating the business idea.
2. Investors – Entities that fund the company’s formation and help in structuring.
3. Professional Firms – Companies that specialise in managing incorporation and initial stages.

It is important to differentiate between named promoters, whose roles are mentioned in legal documents like the prospectus, and unofficial contributors, who may assist without formal recognition.

Types of Promoters of a Company

Promoters can be classified based on their involvement and expertise:

1. Professional Promoters

These are specialists with expertise in company formation. For example, consulting firms or legal advisors assisting in setting up a company.

2. Occasional Promoters

Individuals who promote companies sporadically, typically when they spot a business opportunity, such as a seasoned entrepreneur launching a startup.

3. Financial Promoters

Entities like venture capitalists or investment firms promote businesses by providing initial funding.

4. Entrepreneurial Promoters

Business owners or founders who initiate the company based on their vision and strategy. An example is a tech founder creating a software startup.

Functions of a Promoter

The role of a promoter is multifaceted. Their primary functions include:

1. Identifying a Business Opportunity
   Promoters analyse market trends, identify viable opportunities, and decide on the scope of the business.
2. Preparing Necessary Documentation
   Drafting the MOA, AOA, and other legal documents essential for company registration.
3. Securing Capital and Initial Funding
   Approaching investors or institutions to raise funds for the company.
4. Registering the Company
   Ensuring the company’s incorporation by meeting all legal requirements, such as filing with the Registrar of Companies (RoC).
5. Establishing Operations
   Setting up offices, hiring the initial workforce, and laying out the operational roadmap.

Duties of a Company Promoter

Promoters have critical duties to uphold the integrity and governance of a company. These include:

1. Acting in Good Faith
   They must prioritise the company’s interests over personal gain.
2. Avoiding Conflicts of Interest
   Promoters are obligated to disclose any potential conflicts that may affect the company.
3. Disclosure of Personal Interests
   Any benefits or transactions involving the promoter must be transparently disclosed.
4. Providing Accurate Information
   Misrepresentation of facts during the company’s formation can lead to legal consequences.

Rights of a Promoter

Despite their duties, promoters are entitled to certain rights:

1. Right to Indemnity
   They can claim indemnity for liabilities incurred during company formation.
2. Right to Recover Preliminary Expenses
   Expenses made for incorporation can be reimbursed.
3. Right to Remuneration
   Promoters can receive remuneration for their services, either as cash or shares.

Liability of a Promoter

Promoters may face liabilities in specific scenarios:

• Civil Liability: Misrepresentation or breach of duties can result in compensation claims.
• Criminal Liability: Fraud or deliberate misconduct can lead to prosecution.
• Public Examination: Promoters may be publicly examined in cases of company insolvency.
• Personal Liability: They can be personally held liable for contracts signed before incorporation if the company does not ratify them.

Difference Between Promoters and Directors

Related Read - Who is a Director of a Private Limited Company?

Real-Life Examples of Famous Company Promoters

1. Dhirubhai Ambani (Reliance Industries)

Dhirubhai Ambani, the visionary founder of Reliance Industries, started the company in 1966 as a small polyester trading firm. Through his entrepreneurial spirit, he transformed it into a global conglomerate spanning petrochemicals, textiles, and telecommunications, making Reliance a household name in India.

2. Narayana Murthy (Infosys)

Narayana Murthy, the co-founder of Infosys, played a pivotal role in establishing one of India’s most successful IT companies in 1981. His commitment to transparency, innovation, and customer-centricity positioned Infosys as a global leader in software services and outsourcing.

3. Elon Musk (Tesla, SpaceX)

Elon Musk is a modern-day promoter known for revolutionising industries through Tesla and SpaceX. By promoting electric vehicles and renewable energy with Tesla and pioneering space exploration with SpaceX, Musk has demonstrated how visionary leadership can disrupt traditional industries and redefine the future.

Frequently Asked Questions

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