In regular circumstances, any supplier of goods and services is liable to pay the Goods and Services Tax (GST). However, when the reverse charge mechanism is applied, the receiver of the goods becomes the party that is liable to pay the taxes.

The government has clearly spelt out a few instances in which the reverse charge mechanism is employed and understanding the same can help both businesses and individual customers understand their transactions in a more comprehensive manner.

Let’s take a look at the reverse charge mechanism, when it is implemented, and what self-invoicing is!

When is reverse charge implemented?

Reverse charge is generally applicable in three main situations. These include the following:

Supply from an unregistered dealer to a registered dealer

Let’s say that you own a small paper company that is registered under GST. However, one of your vendors that supplies glossy paper to your company is not registered under GST. In this case, the reverse charge applies. In this case, the paper company must pay the GST instead of the glossy paper vendor.

Also, it is important to note that the registered dealer in this case must carry out self-invoicing, instead of the vendor sending the invoice to the company.

Services through an e-commerce website

If an e-commerce website supplies any services, then the reverse charge becomes applicable to the e-commerce operator. For instance, if you use a brand that lists out service vendors, such as beauticians, then you must pay the GST on the bill, instead of the vendors paying the same to the brand.

Supply of specific goods listed by CBIC

If you supply certain goods that have been listed out by the Central Board of Indirect Taxes & Customs (CBIC), then the reverse charge is applicable. Some of these goods include cashew nuts, betel leaves, silk yarn, tobacco leaves, and so on.

Time of supply under reverse charge mechanism (RCM)

Under GST, time of supply means a particular point of time when the goods or services are supplied or provided. Using the time of supply, you can find the tax rate applicable on goods or services, the person liable to pay tax and due dates for paying GST and filing returns. Under reverse charge mechanism, the method to determine the time of supply is different for goods and services. 

In the case of goods supplied under RCM, time of supply will be earliest of the following dates: 

  1. Date of receipt of goods
  2. Date immediately after 30 days from the date of issue of an invoice by the supplier

If you are not able to determine the time of supply as per the aforementioned criteria, then time of supply will be the date of entry in the recipient’s books of account. 

In the case of services rendered under RCM, time of supply will be the earliest of the following dates: 

  1. Date of payment
  2. Date immediately after 60 days from the date of issue of invoice by the supplier

If you are unable to determine the time of supply under the given conditions, then time of supply will be the date of entry in the books of account of the recipient. 

Manner of GST payment under reverse charge mechanism

According to the provisions of GST law, input tax credit (ITC) can be used for the payment of output tax only. You can pay tax under reverse charge through cash only without taking the benefit of ITC. The person supplying the goods must mention in the tax invoice whether tax is payable under reverse charge mechanism. 

Here are some points to remember while making GST payment under reverse charge: 

  1. A recipient of services can avail ITC on the tax amount paid under reverse charge on goods and services only if such goods or services are used for the purpose of business or furtherance of business. 
  2. A composition dealer, falling under reverse charge, is ineligible to claim any credit of tax paid. Also, the dealer will have to pay tax at the normal rates and not at the composition rates. 
  3. GST compensation cess will be applicable to the tax payable or paid under the reverse charge mechanism. 

Important points of remember under reverse charge mechanism

  1. Any person paying tax under the reverse charge mechanism will have to compulsorily register himself under GST even if the turnover has not exceeded the threshold
  2. The GST applicable under reverse charge must be deposited to the government on every 20th of the next month 
  3. The reverse charge mechanism will only be applicable to intrastate transactions 
  4. Any advance payment made for the reverse charge supplies is also chargeable to GST. The person making the advances has to pay tax on the reverse charge basis 

What does self-invoicing mean?

Self-invoicing is a commercial arrangement in which the customer creates and then sends the invoice to the vendor or supplier of goods every month.

Of course, this does not mean that the vendor needs to pay the amount on the invoice. The customer still pays it, however, since the customer has the GST registered business, they are the ones who must include their GST number on the invoice.

Additionally, it is important to note that it is not illegal for your vendor to not have a GST number.

Under the current tax laws in India, businesses having turnover from the sale of goods of less than Rs 40 lakh are not required to register themselves for GST. However, the limit remains at Rs 20 lakh for service providers. This is an exemption created by the Government of India in order to help newer businesses and startups flourish.

Do note that the threshold for GST registration in India was Rs 20 lakh prior to the 31st of March 2019. This limit remains the same for Kerala and Telangana states. 

Thus, if you are working with a vendor that does not have a GST number, you do not have to worry about whether it is illegal or not.

How can you create your invoices with total ease?

A great way to create GST-compliant invoices is by using Razorpay Invoices. The platform is extremely easy-to-use and you can create comprehensive, detailed invoices at the click of a few buttons.

By using Razorpay’s highly intuitive dashboard, you can create invoices, share them, and even update them (manually or through API).

All you need to do is get onto the Dashboard and click “Create Invoice”. This will take you to a page where you must add a new customer (or select an existing one) and then proceed to enter all the pertinent details related to the customer.

You can also add the 8 character HSN code or SAC to the invoice, following which the GST breakdown will be applied to the invoice automatically. This completely eliminates the possibility of human error, making it much simpler for you to have a billing process that is smooth and quick!

These GST compliant invoices can be saved as templates so that you do not have to keep punching in the same details over and over again. This further saves time and manpower.

Once the invoices are created, you can share them as a link through an email or SMS (or both) with your customer. This facilitates quick and easy payments like no other mode of transaction.

Your customers can also download the invoices and save them on their systems for any future reference, making the process transparent for all parties involved.

Another huge benefit of using Razorpay Invoices is that onboarding a new client is quite simple. You do not have to wait for days for the customer’s ID to be verified and added. Once the onboarding is completed, just create the invoice, add the customer to the receiver’s section and you’re good to go!


A Writer by Chance. Finance Wizard. If not working, you can find me binge-watching F.R.I.E.N.D.S!

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