X

Xpayroll

Employers

Human Resources

User Roles Workflows

About User Roles, Permissions and Workflows

Create, edit, delete and manage user roles on the XPayroll Dashboard.

You can customise pre-existing user roles, modify the permissions and set up workflows on the XPayroll Dashboard. After sign up, the following roles are immediately available:

  • Administrator
  • Human resources
  • Payroll
  • Report Viewer
  • Reimbursements
  • Chartered Accountant
User roles available on the RazorpayX Payroll Dashboard

Provide special access, like

administrator permissions

, to the people in your team. You can also

create custom roles

. This is available with the

Elite and Enterprise Plans

only.

Explore how you can assign user roles, create custom roles and more.

User Role Actions

Following are the user role actions available to you on the XPayroll Dashboard.

Create User Roles

To view the user roles available on the Dashboard:

  1. Log in to the

    XPayroll Dashboard

    .
  2. Navigate to Settings from the left menu.
  3. Go to the User Roles section. Click CREATE/EDIT ROLES.

On the User Roles & Permissions page, you can:

  1. Click on the user role. The Manage Role page opens.
  2. Under each section, select the permissions applicable for the role.
    Select or clear the permissions to modify user role
  3. Click SAVE CHANGES to finalise the changes.

You have successfully created a user role.

Assign User Roles

To assign the user roles you have created:

  1. Log in to the

    XPayroll Dashboard

    .
  2. Navigate to People and select the employee you want to assign the role to.
  3. In the employee's profile, go to User Roles & Permissions → EDIT.
  4. Select a role to assign from the drop-down list.
    Assign a role to employee

You have successfully assiged a new role to the employee.

Watch Out!

Ensure that the person you provide special access/role/permissions to is already a part of your organisation's payroll. Know more about

adding people to XPayroll

.

Edit User Roles

You can modify the permissions of all the available user roles.

  1. Log in to the

    XPayroll Dashboard

    .
  2. Navigate to Settings from the left menu.
  3. Go to User Roles → CREATE/EDIT ROLES.
  4. Click on the role you must modify. The Manage Role page opens.
  5. Select or clear the check boxes to modify the permissions for that role.
    Select or clear the permissions to modify user role
  6. Click SAVE CHANGES.

You have successfully modified the user role.

Delete User Roles

When the role is no longer required, you can delete the role from the XPayroll Dashboard in the following way:

  1. Log in to the

    XPayroll Dashboard

    .
  2. Navigate to Settings from the left menu.
  3. Go to User Roles → CREATE/EDIT ROLES.
  4. Click on the role you must modify. The Manage Role page opens.
  5. Click DELETE ROLE.
    Delete user role on XPayroll Dashboard

You have successfully deleted a user role.

Watch Out!

You can delete custom user roles only.

Setup Workflows

With user roles, you can also set up workflows on the XPayroll Dashboard. For example, you can allow one employee to only edit the payroll, and allow another employee to only finalise the payroll.

To set up workflows:

  1. Log in to the

    XPayroll Dashboard

    .
  2. Follow the steps to

    create custom role

    for both these actions. You must create separate user roles for each of them.

You have successfully created a user role workflow.

Assign the user role

to the specific employee in your organisation.

View Collaborators

You can also view the list of people who have special user roles assigned to them. To do so, navigate to Settings → Collaborators.

List of employees with special permissions in XPayroll.

Once your users are all setup, you can start configuring their documents, leaves and attendance in

Leave Setup

.

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