About Admin Role
Understand and manage your employees and contractors. Explore Admin role in HR and provide special permissions in RazorpayX Payroll.
People in an organization, primarily the employees and the contractors, are the company's most valuable asset. It is important to honour their needs and requirements.
RazorpayX Payroll ensures efficiency in your people management processes and streamlines how you manage people operations in your company.
Handy Tips
We refer to all the people added to XPayroll as an employee by default, unless stated otherwise.
Employees and contractors are different fundamentally, structurally and legally. Due to this, their employment and compensation processes are different too.
XPayroll identifies two kinds of people working in a company:
- An Employee
- A Contractor
Misclassification of employment can severely damage the working experience and work environment. The following section lists down the key differences between an employee and a contractor.
| Point of Difference | Employee | Contractor |
|---|---|---|
| Nature of Contract | Employed through a Contract of Service . | Employed through a Contract for Service . |
| Compensation and Remuneration | Paid monthly salary. | Paid professional fees/stipends for services provided on an ad-hoc basis, which can be monthly as well, similar to a salary. |
| Roles and Responsibilities | Has a specific set of responsibilities as per their designation and job description (JD). | Works on short-term or long-term projects and has project-specific duties only. |
| Payroll Member | Considered to be on the permanent payroll of the company and is automatically included in XPayroll. | Not considered to be on the permanent payroll of the company; is a part of accounts payable, and payments are processed through one-time payments in XPayroll. |
| Compliance | PF, ESI, Professional Tax, TDS and more apply to employees, and XPayroll manages them. | Compliance charges and benefits are not applicable. |
| Employee Benefits | Companies must allow employee benefits as per the statutory laws governing the region. | Contractors are exempt from benefits recommended by statutory laws unless the company mentions providing them on the service agreement. |
| Taxation | Tax is deducted at source for employees. Due to compliance and employee benefits, one can avail tax-free schemes as an employee. | XPayroll calculates TDS and other taxes as applicable, but the contractor is wholly responsible for other taxes payable. |
Quickly onboard your contractors when they become your employees, and vice versa. When the employee classification changes, you must adhere to a new compensation structure that your company follows.
As shown in the gif below, you can change a Contractor into an Employee or vice versa.
To change your person's employment classification, you should:
- Go to the People page, and search for the employee/contractor.
- Click on their name and edit the Basic Information section.
- Under Type of Employee, select as required.
XPayroll makes employee compensation and remuneration swift and easy. It also simplifies employee management by providing Single Sign On (SSO) for employee authentication, Employee Dashboard, Special Permissions and much more.
When you add a person to your company's payroll as an employee or a contractor, XPayroll sends them a
. This allows the employees to access the Employee Dashboard on XPayroll.If your employees report
from XPayroll, the following could be the reasons:-
Typos in the email address entered/provided:
In such cases, please check the email address entered. You can ask the employee/s to confirm and update their email address. -
Email marked as spam:
The email provider may be blocking emails from XPayroll as spam.- Advise your employees to check their spam folders.
- The organisation administrators can also re-trigger a welcome email from the employee's profile page.
- Employee can also visit the → click Forgot password? to send themselves a password reset email.
If none of this works,
. We will share the password reset link with you directly.Watch Out!
Ensure that you email us from the same email address that you signed up for XPayroll, or use the email address of your organisation's administrator.
You can control your employee/contactor's access to the Dashboard. Disabling login is useful when an employee avails sabbaticals during which they may not access the Dashboard or if there are concerns about unauthorized access.
To disable login:
- Log in to the .
- Navigate to People from the left menu.
- In the employee/contractor list, click on the employee's profile whose Dashboard access you must temporarily restrict.
- Click DISABLE LOGIN.
You have successfully disabled access for that particular employee.
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