Table of Contents
What is an Experience Letter?
An experience letter is an official document issued by an employer as proof of the employee’s duration and depth of employment. It states assigned roles, skills learnt on the job and a review of the employee’s overall performance.
It is important when an employee is applying for new jobs, pursuing higher education or obtaining a visa to travel abroad.
The HR of the organisation generally shares the experience letter. The HR manager must collect information from the reporting manager before writing the letter.
Details Required in an Experience Letter
Given below are some important components of an experience letter:
- Job Role – The experience letter should clearly state the job role in which the individual was employed. For example, if someone worked as a software engineer in a company for 3 years, it should be mentioned in the experience letter.
- Date of Joining or Starting Work – The date of joining is an important component of the job experience letter. It acts as proof of the duration for which the individual was employed with the organisation.
- Skills and Experience gained – It should specify the work the employee does and the skills they gained on the job. It should also certify any company-funded certifications that the employee received.
- Date of Resignation – The date of resignation is also an important component that specifies the duration of employment.
- Date of issuing the letter – The letter should also include the date of issuance.
Looking for more HR templates and tools? Check out our HR toolkit!
How to write a work experience letter?
Writing an honest experience letter for an employee is essential for the employer. Given below are a few points that you should keep in mind while writing a job experience letter –
- Be Professional – Make sure you stay professional throughout the experience letter, as it establishes your authority as an employer.
- Write on your business letterhead – Use your official letterhead to write the experience letter. Include a date, title, designation and company name in the letter.
- Include the employee details – Include all the relevant details, such as employee name, designation, employment period, job role, skills earned and employer’s feedback.
Experience Letter Template
[Company_Name]
[Company_Address]
14/12/2021
Experience Letter
(Name of the Employee)
It is to certify that (employee’s name) was employed as (job title) in the (department) of (Name of Company) from (Joining Date) to (Date of resignation).
(Employee’s name) has (skills, major accomplishments, early experiences)
(Details about the employee’s key responsibilities and contribution to the company).
(Details about the promotions given to the employee and a description of their soft skills, attitude and behaviour).
We are sure that their passion and dedication will help them excel in whatever they choose to do next in their life. They have shown a high level of commitment throughout their time with our company.
We wish (employee’s name) all the best for their future.
Sincerely,
[HR_Name]
[HR_Designation]
[Contact details]
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Experience Letter Sample
ABC Ltd. Company
Hosur Rd, Bengaluru, Karnataka 560030
June 18, 2022
Experience Letter
Mr. Rahul Patodia,
It is to certify that Mr. Rahul Patodia was employed as a Senior Finance manager in the Finance department of ABC Ltd. from June 18, 2019, to June 12, 2022.
Mr. Rahul has exemplary skills in his field and has knowledge of financial software like Python. Being a Chartered Accountant, he is very attentive to details. He has shown due diligence and commitment towards his work throughout his work tenure.
He was responsible for heading the finance department. His far-sighted decisions helped in the company’s growth. He is a soft-spoken and composed individual, works well under pressure and treats his subordinates well.
We are sure his passion and dedication will help him excel in whatever he chooses to do next in their life. He has shown a high level of commitment throughout his time with our company.
We wish Mr. Rahul all the best for their future.
Sincerely,
Shruti Singhania
HR Manager
ABC Ltd.
Automated Experience Letters
While most small businesses and even the larger corporations choose to manually create experience letters for their employees, the way forward is automation.
Today, software like RazorpayX Payroll has automated, customizable HR letter templates – not only experience letters but also offer letters, relieving letters and much more. With these software and automation, you can send multiple letters with minimal effort.
Read more: How Zo World Reduced Its Payroll & Reimbursement Timelines by 75% with RazorpayX Payroll
RazorpayX Payroll is an all-in-one, fully-automated payroll and compliance tool for both SMEs and Enterprises.
- CTC Calculator & salary preview tool
- Automatic generation of HR letters
- Leave and attendance management system
- Automated compliance calculation & filings such as PF, PT, TDS & ESIC
- Automatic employee salary calculation and disbursement into bank accounts
FAQs
How is an experience letter defined?
The employer issues an experience letter at the time when an employee leaves the company or switches jobs. This letter certifies the employee's duration associated with the organisation and the skills and experiences they gained on the job.
Is an experience letter different from a recommendation letter?
Yes, both are different. While an experience letter is a testament to the period of time an employee worked with the company, a recommendation letter explicitly states all the skills they have and that they would be happy to recommend them to future employers.
Does the experience letter include salary?
While it is not important to include salary amount in an experience letter, it is a good practice as it gives the future employer an idea about the employee’s pay scale at your organisation.
