About Bonus Management

Set Up Bonus

To provide a bonus to an employee:

1. Log in to the

   XPayroll Dashboard

   .
2. Go to ADMIN OPTIONS → People.
3. Select the particular employee on the People page.
4. Go to Compensation & Perquisites in the employee's profile view.
5. Click CREATE BONUS.
   

The Bonuses for Employee page opens. Here you can create and manage bonuses for your employees.

Create Bonus

To create a bonus for an employee:

1. Navigate to the Bonuses for Employee page as shown in

   setup

   .
2. Click Create a new bonus.
   
3. On the Create New Bonus page:
   1. Select a Bonus Type from the drop-down list. Click the link under the drop-down box to modify the bonus setup of your organisation.
   2. Enter the bonus amount awarded to the employee in the Bonus Amount text box.
   3. Choose the Bonus Status from the drop-down list.
      • Choose Yet To Be Paid to schedule the bonus payout for the upcoming month.
      • Choose Paid Already (Outside XPayroll) to add an externally paid bonus payout.
   4. Select the month and year in Payout Month. If you paid the bonus outside of XPayroll, select the month and year when you paid the bonus.
   5. Choose whether the TDS Deduction happens instantly or on a prorated basis.
   6. Add remarks as applicable.
4. Click Next →.

Add Clawback Rule

Add a clawback rule if applicable when you

1. On the Add Clawback Rules page, select if the clawback applies to the employee.

   For example, clawback rule may not apply to a festive bonus. However, it may be applicable on a joining bonus.

2. If the clawback rule is applicable, select Yes, I have a clawback rule.

   1. Add the clawback duration in the Number of Months text box. If the employee leaves within these months, the clawback is applicable and is settled during the

      FNFS

      process.
   

3. Click Create Bonus.

You have successfully created a bonus with a clawback rule. You can view the bonus details in the following pages on XPayroll:

• On the respective employee's profiles as shown in

  Manage Bonus

  .
• Bonus Report on the banner on the Run Payroll page. You can also view the number of bonuses included in the monthly payroll here.
• In the

  Bonus Report

  .
  • You can download this report as a CSV file.
  • You can also edit the bonus details from this page.

Manage Bonus

To manage bonuses provided to an employee:

1. Log in to the

   XPayroll Dashboard

   .
2. Go to ADMIN OPTIONS → People.
3. Select the particular employee on the People page.
4. Go to Compensation & Perquisites in the employee's profile view.
5. Click MANAGE BONUS against Number of Bonuses to open the Bonuses for Employee page. You can also view the number of bonuses provided to the employee here.
   

You can

Edit Bonus

To edit a bonus:

1. Log in to the

   XPayroll Dashboard

   .
2. Go to the Bonuses for Employee page as shown in

   manage bonus

   .
3. Click on the bonus to edit the details.
4. Change the required details on the Manage Bonus page and click Next →.
   
5. Edit the clawback rule as applicable.
6. Click Save Changes.

You have successfully edited and saved the changes to the employee's bonus.

Delete Bonus

In some cases, you may need to cancel an upcoming, unpaid bonus. To delete a bonus:

1. Log in to the

   XPayroll Dashboard

   .
2. Go to the Bonuses for Employee page as shown in

   manage bonus

   .
3. Click on the bin icon on a specific bonus to delete that bonus.
   
4. Click Delete now in the Delete Bonus pop-up window.

You have successfully deleted a bonus. The number of bonuses for that employee decreases in their profile view.

Settle Bonus on Dismissal

When you

To check how the deduction reflects on the employee's payslip:

1. Log in to the

   XPayroll Dashboard

   .
2. Go to ADMIN OPTIONS → Run Payroll.
3. Select the payroll month on the right pane.
4. Click on the Gross Pay amount against the dismissed employee's details to view the preview version of the employee's payslip.

Related Information

• Execute Payroll Checklist

• Salary