What is Payroll Management?

Payroll management is crucial for businesses of all sizes. It’s an end-to-end process of onboarding employees, calculating their monthly salaries, bonuses, benefits, tax deductions like EPF, PT, TDS, ESI.

It’s essential to carry out the payroll management process error-free to avoid salary delays. Additionally, an efficient payroll management system establishes integrity and financial stability, which further promotes employee morale.

If you’re struggling with payroll management, this blog post is for you. We’ll detail the different methods of payroll management available and what they bring to the table.

Methods of Payroll Management

1. Manual payroll management

This method involves collaboration between payroll, HR, and finance teams to calculate payroll manually. After the employees are onboarded, the HR team collects essential employee details like PAN, address, bank account details, etc. Then, the finance team calculates net salaries after the necessary deductions and taxes.

All this process is done using spreadsheets which makes it cumbersome and error-prone.

After the net salaries are validated, the finance team needs to ensure sufficient money in their bank accounts to make the transfers. Next, the founder needs to share an OTP with the finance team to process the payment for each salary disbursal.   

And in case something is missed or calculated wrong, your business could run into payroll management troubles such as statutory compliance issues, which can incur huge penalties for companies. And the worst part is – all this time spent by different teams could have been put to better productive work that could translate to business growth.

2. Automated or computerized payroll management

In the automated payroll process, technology takes care of all the above mentioned tedious tasks. It automatically calculates salaries after factoring in leaves, statutory deductions, bonuses, and other factors required in payroll calculations. 

Advanced payroll software like RazorpayX Payroll even takes care of compliance from registration and payments to accurate return filings for TDS, PF, PT, ESI before disbursing salaries. 

In terms of the speed of the process, security and confidentiality, automated payroll management is the most reliable method. Additionally, it’s time-saving, accurate, and transparent.

3. Outsourced payroll management

This method relies on a third party to manage the entire process of payroll. Though this method completely takes away the burden of payroll management from the company, it comes at the cost of heavy fees and, more importantly, confidentiality. Usually, this method is preferred by large companies with ample resources, but the advent of automated payroll processing is changing that.

Why spend a heavy chunk of your money every month on outsourcing if you can do it with a software solution at a lower price? 

Now that we’ve covered the different methods of payroll management, let’s dive deeper into why the automated payroll management solution is the best of them all.

Benefits of automated payroll management software

Automates compliance

Businesses, and especially startups, can run into legal issues due to compliance mistakes. Payroll management software automates compliance payments like TDS, PF, ESI, PT and their periodic return filings. The software also ensures that you stay ahead of new tax and labour laws by picking up changes automatically.

Saves time

Many companies spend a significant amount of time managing staff payrolls, which could be used for business growth. Not to mention, without proper payroll management, accounting for relevant factors like overtime, vacations, and bonuses can become quite complicated. An intuitive software saves time,  simplifies, and speeds up the payroll process.

Convenient & easy-to-scale

A cloud solution automates repetitive and tedious payroll calculations. It even backs up the data in storage devices in case of system failures. A company only needs an active subscription to maintain the payroll process. Thus, payroll management software allows the company to scale effortlessly. 

Reduces overheads

Since payroll directly affects a company’s budget, using payroll management software ensures that vital resources like skilled professionals don’t waste time doing manually intensive tasks. It also ensures that money is not wasted on outsourcing payroll management services, thus saving companies a lot of resources, time, and money.

Boosts employee satisfaction

An efficient payroll management system is vital to ensure that benefits, perks, and compensation are provided on time. Since all these factors are central to an employee’s experience at a company, automating the payroll system results in efficient and heightened employee satisfaction.

RazorpayX Payroll: India’s only FULLY automated payroll software

If you’re running a startup and looking for the easiest, most efficient payroll management software, look no further. RazorpayX Payroll’s all-in-one HR Software helps 2000+ companies manage multiple aspects such as attendance management, document management, employee self-service and directory, reimbursements, leave balance system, payroll processing, and statutory compliance.

Seamless payroll

RazorpayX Payroll helps manage employees throughout their lifecycle – from onboarding to exit. It helps generate the offer letter from a predefined template, manages attendance, and allows employees to apply for leaves. The HR software also has an employee self-service portal to manage their pay and taxes. It provides employees access to payslips, salaries, documents, reimbursements, and tax declarations.

Automated compliance 

RazorpayX Payroll software not only automates compliance for PF, TDS, PT and ESI but periodically files returns. It generates reminders, alerts, and reports that give the employer and the employee.

Affordable employee insurance

With RazorpayX Payroll, you can insure your employees’ health with the best-in-class plans and at affordable premiums. The health insurance plans are simple to understand with an initiation journey of less than 5 minutes. Employers can automate insurance management, provide 24×7 support, and an exceptional claim settlement rate. The insurance plan is available to big and small companies alike. That is not all. RazorpayX Payroll also comes with group health insurance for employees.

Easy Slack integration

Furthermore, RazorpayX Payroll can be integrated with the Slack App. This facilitates the accounting and execution of common payroll tasks related to leaves, reimbursements, payslips, and holidays without interrupting the workflow.

Long story short

Razorpay’s all-encompassing payroll management software supports hassle-free and error-free administration for your company. It saves crucial company time and money while gaining the trust of employees.

Get started with RazorpayX Payroll today!

Still not convinced? Take a free demo and Xperience the power of RazorpayX Payroll in action.


Alish is a writer at RazorpayX. Zoophilist. Coffee Addict. And now a FinTech enthusiast. When not writing you'll find her learning French, taking a long walk (or run) with her dog, or Netflixing.

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