One-time Payments
Explore the use cases and taxes applied to make one-time Payments in RazorpayX Payroll.
With Payroll, you can make one-time payments to your employees outside the monthly payroll process.
One-time payments are beneficial when your employee is:
- Remunerated for an ad hoc project.
- Receives a performance incentive or other bonuses like a retention/joining bonus.
Watch Out!
You must NOT use one-time payments for the following:
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Not for salary payouts: Do not make salary payouts such as the following using one-time payments:
- Run payroll for just one employee.
- Disburse your employee's last salary.
- Pay employee's skipped salary.
- Clear any outstanding salary arrears.
If any salary component is yet to be paid to your employee, add it to the immediate next payroll cycle.
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Not for compliance payments: PF, TDS, PT and other compliance components are a part of the payroll process, and you must process them in Run Payroll.
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Not for paying Advance Salary: The amount paid to employees using one-time payments gets added to their next gross pay and causes double entries and errors.
To make one-time payments:
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Log in to the
. -
Go to Admin Options → Pay Employees → One-time Payments.
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Select the employee from the Who do you want to make the payment to drop-down menu.
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Fill in the payment details:
- Add the amount payable the Total Amount field.
- Add the payment type, such as a bonus or incentive, in the Type of Payment field.
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Select the checkbox against This Payment is taxable if the
. -
Click Add once the details are finalised. Repeat this process for all the payable employees.
Handy Tips
Use
to pay multiple employees in bulk. -
Click Pay Now. Ensure you have
in your Payroll account. Else, all the transactions are queued. -
Enter the OTP you receive at your registered email address/authenticator app and authorise the one-time payment.
- You can view the status of the one-time payment on the queue bar displayed on the screen or in the bottom right under the Queued One-time payments section.
- To check the history of all one-time payments, click on the Ledger section on the page.
The one-time payment will reflect in the upcoming month's payslip for the employee. Tax is deducted as applicable if you have selected to deduct tax in the future payroll.
TDS on one-time payments is applicable only when the amount paid is taxable.
When making a taxable one-time payment, Payroll shows the net amount payable, that is, the final amount payable after TDS is deducted from the total amount.
Payroll allows you to deduct the TDS at the time of payment or when executing payroll.
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