Recurring Deductions
Configure and manage regular salary deductions including loans and other periodic deductions in Payroll.
Recurring Deductions in Payroll enables systematic management of all regular deductions from employee salaries. The system provides comprehensive tools for adding, tracking, and managing various types of deductions while maintaining complete audit trails and ensuring accurate salary calculations.
Navigate to People → Employee's Name → Pay → Recurring Deductions to access the deductions management interface. The dashboard displays all active deductions with their amounts and periods.
The recurring deductions screen presents:
- Active Deductions List - All current deductions with monthly amounts.
- Deduction Period - Start and end dates for each deduction.
- Total Monthly Deduction - Aggregate of all active deductions.
- Management Actions - Add, edit, and delete options.
To add a new recurring deduction:
- Click on Add Deduction.
- Select the deduction type from the dropdown menu.
- Enter the monthly amount.
- Specify the deduction period.
- Click Add Deduction to save.
To modify an existing deduction:
- Navigate to the deduction requiring modification.
- Click Edit Deduction.
- Update the amount or period as required.
- Save the changes.
The modification dialogue allows you to:
- Change the monthly deduction amount
- Adjust the deduction period
- Update the end date
To remove a deduction:
- Select Delete deduction.
- Review the confirmation message displaying the deduction details.
- Click Delete Deduction to confirm removal.
- Hotel accommodation
- Monthly cab
- Medical insurance elite
- Loan EMI
For managing multiple deductions:
- Use Bulk Upload for multiple employees.
- Download deduction template.
- Fill deduction details.
- Upload and validate.
- Process bulk deductions.
Note
Deleting a recurring deduction only affects future payroll cycles. Historical payslips and salary registers remain unchanged for audit and compliance purposes.
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